Only approved Affiliates will be granted access. The shared drive has the following information:
1. SOAR Funding Guide
2. Previous SOAR training (including Risk management, Event Planning 101, Redefining programs with impact, etc.)
3. Guides on best practices when working with minors
4. Zoom games & energizers cheat sheet
5. Budget templates
6. UCI-approved vendor lists
*If your organization has been approved but has trouble accessing the drive, please email soaring@uci.edu.
Submit your request for purchases using this form. Only Affiliate organizations that have completed their funding awards may submit this form. If you have any more questions, please reach out to the Affiliate Co-Chairs.
Submit your Risk Assessment In-take form if your organization would like to request a Waiver of Liability or Media Release Waiver for your program.
Organizations must submit a new waiver every year. Meetings with SOAR Staff & Risk Services will be scheduled on Wednesdays between 3-5 pm. After you submit your intake form, please check your email for the next steps in getting your waiver.
SOAR’s Equipment Loan Program aims to ease some financial burdens affiliated student organizations may face by making specific equipment readily available. This program offers affiliated student organizations the option to borrow equipment for the 2023-2024 academic year.
The equipment that SOAR offers to affiliated student organizations consists of the following:
1. Canopy
2. Wagon
3. Table
4. Bubble Maker
5. Balloon Air Pump
6. Walkie-Talkie
7. Canopy Weights
All signers and specified general members of affiliated student organizations must read and sign this equipment loan contract via Docusign before submitting the request to check out SOAR equipment. Only RCO board members and general members who have signed the agreement can initiate the equipment check-out process. Once the contract is signed, you can submit your reservation request for the equipment below.
Hosting an event on campus or off campus? Please be sure to connect with the SOAR office and Risk Service to understand the requirements regarding the insurance needs of your program.
On-Campus
The University of California has created an insurance program to cover Registered Student Organizations (RSO) for most on-campus events. Events covered by the policy are paid for by the University. However, RSOs are responsible for making sure their event is covered.
Off-Campus
The University of California does not provide liability insurance coverage for the off-campus activities of student organizations. Although the University cannot require that student organizations obtain insurance for off-campus events, having insurance is recommended, especially for events involving physical activity. In some cases the student organization may have no choice but to obtain insurance, because the outside facility hosting the event requires proof of coverage before allowing the event to occur.
The University provides this website so student organizations can purchase insurance for off-campus events. It is best to start the process at least 7 to 10 days before the event. UNLIKE ON-CAMPUS STUDENT EVENTS, OFF-CAMPUS EVENTS ARE NOT PAID FOR BY THE UNIVERSITY. You must pay for the coverage by credit or debit card.
Spring Quarter Affiliate Meetings/Gatherings
Week 2- Monday: Leadership Transition Training
Week 4 – Monday: Community Dialogue w/ Professor Dylan Roby
Week 6 – Monday: Temperature Check and Presentation Preparation
Week 8 – Monday: Affiliate Celebration and Presentation
April 7, 2025 – Monday (Week 2) | Leadership Transition Training
Location: SOAR MPR
Time: 3:30 PM – 5:00 PM
*Mandatory
Our first training will be hosted next Monday April 7th at the SOAR MPR, which will cover leadership/Board transitions as many of you (soon) will be selecting/choosing new Board Officers to run your organization.
April 21, 2025 – Monday (Week 4) | Community Dialogue w/ Professor Dylan Roby
Location: SOAR MPR
Time: 3:30 PM – 5:00 PM
*Mandatory
Similar to our Community Session hosted in Winter Quarter, we are planning to engage in a discussion on ongoing topics related to higher education, the effects of implemented policies, and pressing questions. We will be having a dialogue with UCI Professor Dylan Roby, who is the chair and professor of Health, Society, and Behavior in the UC Irvine School of Public Health. His involvement in policy research, reform, and experience in Washington, D.C., brings a unique perspective regarding the work we do for underrepresented students in higher education.
May 5, 2025 – Monday (Week 6) | Temperature Check & Presentation Preparation
Location: SOAR MPR
Time: 3:30 PM – 5:00 PM
*Mandatory
As spring quarter does get busy for many of you, especially in regards to the programs you intend to run, we will be hosting our final meeting to go over your final responsibilities as affiliates and prepare you for our affiliate celebration. Please RSVP; one representative should attend the meeting.
May 19, 2025 – Monday (Week 8) | Affiliate Celebration & Presentations
Location: SOAR MPR
Time: 3:30 PM – 5:00 PM
*Mandatory
As we reach the end of the Spring Quarter, we will be hosting our annual Affiliate Celebration! More details will be sent out closer to the date with reminders.